Author File Conversion Steps
1) Author goes to the File Conversion website (http://216.228.1.34/icpauthrev/log.asp).
2) Author creates an account.
3) Author submits source file(s) and abstract.
4) Author is notified via email that file was received.
5) Source file(s) are converted to PDF.
6) Author views and prints the .pdf file attached to the message.
7) Author reviews PDF for correct conversion.
8) Author returns to the File Conversion website to set status (approved/not approved) on the file.
9) Author is sent confirmation via email of the status set.
10) If needed, source files may be resubmitted with corrections or modifications; return to Step 3.
Logging in:
a. Click on “First time logging in? – Click here”
(note: after creating the account, to log in again, you will only need to type in the Conference ID; your e-mail address and your password)
b. Enter the Conference ID: HICSS36 (NOTE: type all capital letters)
c. Enter your email address.
d. Click on the “Submit” button.
e. Create Account screen will appear and you enter:
i. The Conference ID should read HICSS36
ii. Your Email Address
iii. Your First Name (note: use underscore as a space if you have two names.)
iv. Your Last Name (your last name is used to create a unique User ID; therefore, the only legitimate characters the system will accept are A-Z, 0-9, (, ), and _ (note: use underscore as a space if you have two names.)
v. Telephone Number (with area code)
vi. Institution
vii. Address, City, State, Zip Code, Country
viii. A password of your choice
ix. Confirm password
f. Click on the “Submit” button.
g. If there are no problems with what you entered in the fields above, the system will confirm that you have successfully created an account. Press Continue
Submitting your paper:
3. You will be taken to the File Conversion Status page. This is where you will submit your paper.
a. Below the File Conversion Status Table, you will find “Steps to Submit New File/Paper Title”. Press on Submit New Title
b. Type in the title of your paper
c. Filename Code NOTE: This is the filename code assigned to you by your minitrack chair
d. Keywords
e. Abstract (cut and paste in to area provided)
f. Indicate the Source File Type
g. Either enter in the location and name of your paper you are uploading or using the browser provided, locate and highlight the paper.
(NOTE: please ensure that you have named your file using the filename code provided by your minitrack chair.)
h. You will then be shown the “File Upload Results” which will list the filename and location the paper was uploaded from, the size by bytes, and the content type (example: application/msword)
i. Indicate number of authors “other than yourself”
j. If additional co-authors, fill in information in the space provided (First and Last Name; E-mail; Institution and Department), then press Submit
k. You will receive confirmation that the authors have been added, press Continue
l. You will be brought back to the File Conversion Status Table. You should see the paper that you have uploaded listed in the table.
m. If you are submitting a second paper, press Submit New Title. If not, you can logoff (upper left side of screen)
4. You will be sent an e-mail message confirming that you paper has been uploaded.
5. In about 30 minutes, you will be sent an e-mail message with the .pdf file attached. You will be allowed to view the .pdf file that is generated from the file uploaded.
6. View and print the .pdf file attached to the message. We recommend that you view it both on the screen and in print form. This will ensure that the paper does look the way you want it to look.
7. Click on the URL provided in the message in order to log on again then click on the paper title.
8. You will be at the Assigned File Status page. You can do three things at this point.
· Accept
· Not Approved - I will submit a revised version
· Not Approved - Re-create PDF for my approval
a. Choosing Accept: (Note: If you choose to accept the converted file as is, no will NOT be able to submit any new versions.)
Ø Click on Approve, then Submit
Ø It will prompted you that the file has been accepted
Ø Press Continue
b. Choosing Not Approved – I will submit a revised version
Ø Click on Not Approved – I will submit a revised version, then
Submit
Ø It will prompt you that the file has not been accepted and that a
revised paper will be submitted.
Ø Press Continue
Ø Click on “Revised” link next to the title of the paper you wish to
resubmit.
Ø Type in the title, author, filename code and source file type
Ø Either enter in the location and name of your paper you are
uploading or using the browser provided, locate and highlight the
paper.
c. Choosing Not Approved - Re-create PDF for my approval
Ø Click on Not Approved – Re-create PDF for my approval, then
type the reason that the file needs to be re-created
Ø It will prompt you that the file has not been accepted and that a
revised paper will be submitted.
Ø Press Continue
d. Choosing Delete a Paper
Ø Once you have approved your PDF, you cannot submit a revision. If
you must revise an approved PDF, you must delete the title.
Ø Click on the "Delete" link to delete the title submission. Subsequent
duplicate title submissions incur an additional charge for conversion to
PDF.
e. Choosing Withdraw a Paper
Ø To withdraw the paper from the publication. This can be done at
anytme AFTER the first file is converted to PDF.
Ø Click on the “Withdraw” link on the same line as the paper title.
f. Once you have approved your files, click Logoff, found in the left margin.
9. You will be sent a e-mail message confirming your choice of status for each paper.
10. To resubmit any file, if needed, please return to step 3.
Q. How will I know if my paper was received?
A. You will receive a confirmation email when your paper is received.
Q. My system keeps timing out when I try to upload my file. What should I do?
A. Your file is too big or your internet connection is too slow or a combination of both. You can either decrease the resolution in your graphics, get a faster internet connection or compress (zip, sit, tar, etc.) your file.
Q. How will I know if my electronic manuscript was received?
A. “Event Services” e-mails will be sent to the email address you entered when you created your login; one to confirm your directory and another to notify you that your pdf is ready for review.
Q. When I review my PDF, what should I be looking for?
A. All PDFs should be thoroughly reviewed both on screen and in print. Check that
1) Your overall layout has been maintained
2) That all graphics have been included, and that they appear as you intend, especially in print (graphics that look good on screen often will not present well in print)
3) That no font substitution occurred, especially in equations and with other special characters.
Q. I cannot review my PDF online but I have reviewed it on my computer. How do I accept or reject my PDF?
A. Login into the HICSS-35 File Conversion and Review website (the URL will be e-mailed to you), click on the filename listed under “Set Status on PDF” of the File Conversions Status Table. When the window attempts to open the PDF, close it. You will see the “Assign File Status” window. There you can accept or reject your PDF.
Q. How do I send a new version?
A. Go to the HICSS-36 File Conversion and Review website to submit revisions. You are limited to two file conversions (the original and two resubmissions) per paper before you begin to receive a surcharge.
Q. What if I want to edit my paper?
A. Only authors can edit their paper. Edit your paper and send this revised file as a resubmission.
Q. I submitted a revised version of my paper but my PDF being displayed online is my old PDF. What can I do?
A. It is likely that your web browser is displaying a cached version of your PDF. To refresh your browser, select “View” from the toolbar. A drop down list will appear. Press and hold the “Control” key on your keyboard and select “Refresh” from the drop down menu.
Q. I have uploaded two different versions of my paper. How do you know
which one to use?
A. Only the version that has been accepted will be used.
Q. I have two (or more) papers to submit to the conference. Do I need to
create multiple directories?
A. No – you can submit all of your papers to the same account. Be sure to
follow the file-naming convention provided by your minitrack chair.
Q. If I have difficulty creating my account, uploading my file or
assigning file status, what should I do?
A. The InControl Productions, Inc. support staff can help with any uploading
problem. If you have created an
account, please provide the email address you used to create the account.
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email: |
support@incontrolproductions.com |
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phone: |
(800) 447-9100 or (831) 657-2424 |