HICSS PUBLICITY PLAN
All Track Chairs and Minitrack Chairs should follow these policies and
procedures.
We have a standard approach to announcements and calls for papers at
HICSS.
It is very important that all announcements for the many Tracks and Minitracks
are consistent, and that redundancy in bulletin boards and other channels is
controlled.
1.
HICSS
Call for Papers: In November, Track Chairs submit highlights
for the general conference HICSS Call for Papers (CFP). A version of this Call for Papers is included
in the registration packet, placed on the web site, and mailed to a mailing
list of about 2,500 names in January.
The CFP that is mailed is also available to Track Chairs and Minitrack
Chairs in small quantities for personal distribution. It is
also mailed by the conference office to a selected number of flagship
periodicals for posting by several professional societies in their calendar
sections. If you have a journal to
suggest, please send the name and address to the Conference Office. The conference office will post the HICSS
CFP for the overall conference, as well as a description of each Track and each
Minitrack on the conference web site at http://www.hicss.hawaii.edu
Track Calls for Papers: A CFP
for each Track is prepared in both electronic and paper form by the Track
Administrator (Eileen Robichaud, eidennis@indiana.edu ), based on information
provided by the Track Chair and approved by the conference office for
consistency of dates and deadlines. It
lists the names of all Minitracks in the track and the contact information for
each Minitrack Chair. The Track Administrator will provide a Track CFP to each
Track chair for their particular track's publicity to be posted elsewhere other
than ISWorld.
The Track
Administrator ONLY will post the general conference Call for Papers on
ISWorld. Please note that ISWorld/AIS
regulations allow only this official Call for Papers to be posted. Any suggestions for bulletin boards or other
publicity outlets (other than ISWorld) should be forwarded to the Track
Administrator.
2.
Minitrack
Calls for Papers: Each Minitrack Chair prepares both paper and
electronic versions of their Minitrack CFP explaining the scope, purpose, and
emphasis of the Minitrack in more detail.
The template will be provided to Minitrack Chairs by email from the
Track Administrator. All information
included in the template must be used in preparing the Minitrack CFP.
Your minitrack CFP is used to solicit
participation from specific people or groups, and may also be used, for
instance, in response to inquiries from someone who saw the Track Call. The Minitrack CFP may be submitted to listservs
other than ISWorld. Minitrack Chairs
should also send their CFP to those individuals who have submitted to the
Minitrack in previous years, so that these
authors may also provide names of others who might be interested, and a CFP can
forwarded by the Chair.
3. Minitrack Websites: If you set up a
website for your Minitrack, please send the URL to both
the
Track Administrator and the HICSS office
hicss@hawaii.edu so
that it can be included on
the
HICSS website. Also, please remember to
put in a hotlink back to the HICSS website
Thank you for your cooperation in following this HICSS
Publicity Plan. Observing these
procedures will eliminate much of the confusion that can otherwise develop.