OVERVIEW OF AUTHOR SUBMISSION

 

            Papers submitted for publication at HICSS – 40 are blind reviewed using a web based peer review system.  Submissions must not have been previously published, nor be under consideration elsewhere.  The following overview of the process is followed by detailed instructions for each step.  Please follow these instructions carefully.  The deadline for submitting papers is Midnight, Hawaii time, Thursday, June 15, 2006.  To avoid the rush at the last minute, plan to submit your paper ahead of the deadline.

 

1. Prepare your source document following the format specifications given in the detailed instructions below.  This draft of the paper must omit author names.

 

2. Convert this source document to pdf format.  Several options for this conversion are given below.

 

3. Submit this pdf file of the paper to the peer review web site.

 

4. Your paper is reviewed and you will be notified of the decision by August 15. If you do not get notification by August 15, contact your minitrack chair immediately.

 

5.    If your paper is accepted, modify the source file of your submission adding the author names, and any changes suggested or required by your minitrack chair.   This is the final version of your paper. 
 

6. Convert this final version to pdf format using a converter specified by IEEE.

 

7. If your paper was accepted with mandatory changes, the final pdf version must be submitted to the peer review web site by September 10.  The final pdf version of all other papers must be submitted to the peer review system by September 15.  

         By September 15, the IEEE Copyright form must also be submitted.  That form will be made available for authors with accepted papers by
          August 1, with instructions on how to submit.

8. Register for the conference by September 15.  One author for each paper must register by this date, or the paper may be removed from the Proceedings.

 

 

DETAILED AUTHOR INSTRUCTIONS

 

Prepare Your Source Document

 

1. Prepare full paper following HICSS formatting guidelines

 

A)   Double-column

B)   Single space

C)   Maximum of 10 pages (including all tables, figures, references, etc.)

D)   Page size: 8.5 in. by 11 in

E)    No author name or affiliation should appear on initial submission (HICSS conducts double blind reviews)

F)    Sample paper showing format specifications is shown here.

 

2. LateX users:

http://www.ieee.org/portal/pages/pubs/transactions/stylesheets.html

 

Hint for LaTeX users:

 

http://www.ieee.org/organizations/pes/Durban/latex-hints.html

 

Convert Source Document to PDF

 

1. Use a converter of your choice to convert the source document to pdf format.  The Distiller by Adobe is available at a cost.  Most versions of WORD will convert to pdf as an option in the print dialog.  There are many converters available on the web.  (see below)

 

2. Set the specification options for the conversion to include the following:

·      Embed all fonts

The specifications call for Times, Times Roman, or New Times Roman

·      All graphics set to at least 300 dpi

·      Page size set to 612.0 x 792.0 points (8.5” x 11”)

 

3.  IMPORTANT:  You must check the final PDF files before submission to verify that all fonts have been properly embedded and subset, that the page layout is correct,  and the figures are properly placed.

 

4. Converter options

• Acrobat has a distiller available for purchase and many universities have site licenses or discounts available through their bookstore for their faculty and students  (approx. $300 US direct through Adobe store online http://www.adobe.com/)
• Converters are available for low cost (approx. $40 US)
• http://www.digitalriver.com/v2.0-img/operations/scansoft/site/html/pdf-con/pdf_con_overview.html
• There are a number of sites available online that provide conversion free of charge (see partial list below) Type in “free pdf file converter” into your favorite search engine.  Be forewarned:  Some of the free programs will only convert Post Script files.

 

• NOTE: HICSS does NOT endorse any system and has not tried the systems below.

 

http://www.primopdf.com/

http://www.pdf995.com/

http://www.pdfonline.com/

http://www.babinszki.com/distiller/

http://wordpro.com/pdf.htm

http://www.ps2pdf.com/convert/convert.htm

 

 

 

Submitting PDF File for Review:

 

 

Logging In

 

1. 1: https://precisionconference.com/~hicss

 

   F Click “Create your own account”

 

2. Enter your email address.   The system will automatically email your User ID and a temporary password.  Depending on network traffic, this may take only a few minutes.

 

3. When you have received your temporary password you may proceed to upload your paper.

 

 

Uploading paper

 

 

1. Once you have received your temporary password, access the URL as before.

 

FUser ID: Your email address.

FPassword: Type in initial password.  (the temporary one sent to you)

           

Note: system should automatically ask you to change your password.  You will have the choice of keeping the current password or changing it to one of your of your choosing.  This is entirely up to you.   You can change your password at any time by clicking “my account” at the top of the page.

 

2. F Click “Make a new submission to HICSS 2007”

 

3. The system will require you confirm that you wish to submit a paper

F Click “Yes, Make a new submission to HICSS 2007

 

            You will be given a Submission number

 

4. F Click “ Continue with submission right now

 

5.  Submission page:

 

            a) Select Track and Minitrack from the pull down list. 

If unsure: consult the HICSS site (http://www.hicss.hawaii.edu/hicss_40/apahome40.htm)

 

Note: if you are a minitrack chair wishing to submit to your own minitrack, please select “minitrack chair papers” within your track.  The track chair will then handle the review process.

 

            b) Title of paper

 

            c) Author information

           

                        * Please add all authors to list.  The only information required is name and

                        affiliation

 

            d) Abstract

 

                        Abstracts should be a maximum of 150 words.  Please cut and paste your abstract

                        into the space provided. Use the same abstract that is included in the paper.

 

            e) The Document

                       

                        F Click “Browse” to locate your pdf file.

 

F Click “Submit”

 

 

6. The System will confirm receiving the paper.

 

You will be given the chance to

a)     F “Check your submission” (see the title and abstract of the paper; a link  to the “Submission in PDF format”; track and minitrack the paper was  submitted to)

b)     F “Check your submission information” (contact name, email address, author names and affiliations, track and minitrack the paper was submitted to

c)     F“Edit your submission”. After viewing the information above, if you find any errors, you can return to the submission page and edit.

d)    F“Email confirmation of submission to yourself”

e)     F “Return to your HICSS 2007 home page.”

 

7. When you return to your HICSS 2007 home page,

 

F Click “submission in progress” for a list of papers you have submitted and their status.

 

8. If you have been assigned a paper to review, you can access those papers from your home page

 

F Click “review in progress”

 

9. When done

 

F Click “logout”

 

            NOTE:

 

            YOU MAY REVISE YOUR SUBMISSION UNTIL THE DEADLINE OF JUNE 15.

 

 

If Accepted, Modify Your Source Document

 

You should be notified of the result of the review by August 15.  If you do not receive notice on that date, you must contact your minitrack chair immediately. 

 

Submit Final Draft of Paper

 

If your paper was accepted with mandatory changes,  the final draft must be submitted to the peer review web site by September 10.  The final draft of all other papers must be submitted to the peer review system by September 15.  Instructions for submitting the final version of your paper will be posted here by August 1, 2006.