Responsibilities of a
HICSS Minitrack Chair
A HICSS Minitrack consists of a set of 90-minute sessions
conducted in a workshop-like setting. A full-day Minitrack is 4
sessions; a half-day is 2 sessions. In a full-day Minitrack, the
last session may consist of an "open forum" which typically is a
lively, open dialogue on the issues raised in the presentations.
Each session consists of three papers; each paper is summarized by
the Author(s) in 15 minutes with another 15 minutes devoted to
discussion and questions.
1. Summary of your responsibilities
You are to solicit
have them refereed,
collaborate with the
Track Chair in determining which manuscripts are to be accepted,
write a one-page
introduction to the Minitrack for the Proceedings,
nominate a Best Paper
from your Minitrack,
structure the sessions
(order the papers and any collateral element)
introduce the speakers in your sessions, and
act as the moderator of
Manuscripts for the Minitrack
You are encouraged to
publicize your Minitrack vigorously, and in all ways that you deem
professionally appropriate. You should solicit high-quality manuscripts
from people who are known to do excellent work in the field. We recommend
you contact potential authors and referees to describe the overall
objectives of the conference and of the Minitrack. Solicit a manuscript,
or a commitment to referee, or any other ideas to make HICSS-43 a
successful conference. In general, a full-day Minitrack should receive
25-30 papers, and a half-day Minitrack should receive 12-15 papers, to
meet our goal of a 50% acceptance rate.
Each manuscript submitted to the file submission site should be in
publication format, as defined in the submissions instructions found
on the conference web site. All manuscripts must contain original material
and not have been submitted elsewhere while it is being evaluated for
acceptance to HICSS (June 15-Augsut 15). Manuscripts that have already
appeared in publication are not to be considered for this conference.
You should prepare paper and electronic versions of your Minitrack CFP
explaining the scope, purpose, and emphasis of the Minitrack in more
detail. Be sure your CFP refers to the conference website, so Authors can
see the contents of the entire conference. If you set up a website for
your Minitrack, please send the URL to both the Track Administrator email@example.com
and the HICSS office firstname.lastname@example.org so that it can be included with the
description of your Minitrack on the HICSS website. Also, please remember
to put in a hotlink back to the HICSS website http://www.hicss.hawaii.edu
There are no "panels" at HICSS. If you have a topic that seems
suited for a panel discussion, please contact the Track Administrator
email@example.com for guidelines for developing a Special Forum.
3. Acquire Referees to Critically Review Manuscripts Submitted to
HICSS does not have "invited" manuscripts; all submissions go
through a rigorous peer refereeing process. Quality refereeing is
essential to ensure the technical credibility of HICSS.
You will assign three (3) reviewers for each paper, plus yourself. (The
Peer Review URL will be sent to you by June 15.)
Select reviewers who are actively working with the topics dealt with by
the paper. If you need to use Authors of other submitted manuscripts as
referees, be sure not to use more than one such author per manuscript.
If you wish to submit a paper to your own Minitrack, you must submit it to
the “Minitrack Chair Papers” link found on our Peer Review site. The Track
Chair will then administer the refereeing process for your manuscript.
The number of papers allowed to be authored by a Minitrack Chair is
limited to one for a half-day Minitrack, or two for a full-day Minitrack.
4. Accept Manuscripts for the Minitrack
A full-day Minitrack should accept 10-12 papers, and a half-day
Minitrack should accept five to six. In order to achieve our conference
acceptance rate guideline of 50%. Your track chair may adjust the number
of sessions in your Minitrack, based on the number of papers submitted. If
after Aug 15 you accept or reject a paper that was originally A-M
(mandatory changes required), you must use the Peer Review site by Sept 15
to make a final decision.
5. Write an Introduction to Your Minitrack
Submit an Introduction to Your Minitrack to the Publication
site. This will be included in the Conference Proceedings. A one-page
format will be provided. Base your introduction on the specific papers
Accepted for Publication, but do not give a simple listing of the papers.
Rather, you should introduce the reader to the important issues that exist
in the research area of your Minitrack.
6. Select a Best Paper Nomination
After you have accepted all the papers for your Minitrack, you may
nominate a Best Paper if you believe a paper is exceptionally good.
Forward the title of this Best Paper Nomination and its authors to firstname.lastname@example.org.
If you wish to nominate your own paper that has been accepted in your
Minitrack, you must also select an additional paper for consideration. An
external committee chosen by each Track Chair will make the selection for
the Best Papers in each Track.
7. Republication of the Enhanced Manuscripts
We encourage you to work with an Editor-in-Chief of a professional
society periodical to use your accepted papers as the basis of a special
issue of the publication. Such an arrangement encourages quality
submission and requires good refereeing standards. Seek out such an
agreement as soon as possible.