HICSS-43 Schedule for
Minitrack Chairs
Solicit Papers Now
Prepare both paper and electronic versions of your Minitrack
CFP explaining the scope, purpose, and emphasis of the Minitrack
in detail. Be sure your CFP refers to the conference website so
authors can see the contents of the entire conference. If you set
up a website for your Minitrack, please send the URL to the HICSS
office hicss@hawaii.edu so that it can be included with the
description of your Minitrack on the HICSS website. Also, please
remember to put in a hotlink back to the HICSS website
http://www.hicss.hawaii.edu.
You may not submit your Minitrack Call for Papers to ISWorld.
The quality of your Minitrack is directly related to the effort
you put into this first step.
SUBMISSION PROCESS
April 15 – June 15
Abtracts are encouraged but not required. Give authors who
submit an abstract to you guidance to make their paper more likely
to be accepted. Tell them if you want them to re-direct or
re-focus part of the manuscript to deal with certain issues.
Abstracts can be useful to you in several ways:
-
They give you
an early indication of the topics of manuscripts that you will be
receiving – which areas of interest will be covered, and which will not.
This is much better than finding out in June, when it will be very
difficult – if not impossible – to secure additional manuscripts.
-
They can show
if you have inadequate coverage in a particular area. You can send out
personal messages to those working in a particular area requesting a
manuscript for consideration. Tip: Use some combination of personal notes,
e-mail, and fax, as well as broader distribution mechanisms. Reminder: you
may not submit your HICSS Call for Papers to IS World.
Authors submit
papers for review in publication format to the Peer Review site, according
to the instructions posted on the HICSS web site.
REVIEW PROCESS
June 20 – August 15
Assign Reviewers to each submitted manuscript. Designate three (3)
reviewers for each manuscript, in addition to yourself. Reviewers post
their review and evaluation on the Peer Review site as soon as possible,
but no later than Aug 1.
Aug 1
Reviewers must have posted their evaluation to the Peer Review site.
August 15
Decide A-AM or R for each submission. You must use the Peer Review
site to record your decisions. You may also use personal email, if you
wish. The Peer Review Site will notify authors of the decisions.
Sep 9-10
Manuscripts that were “conditionally accepted” (A-M Accepted with
Mandatory Changes) must have been re-submitted by the authors to the Peer Review
Site by August 31, that you can make final decisions by Sept 10.. Check the site frequently and make your Final Decisions.
Notify these authors of Final Acceptance or Rejection immediately, and
also note the Final Decision as A or R on the Peer Review site.
You must submit your Minitrack introduction to the publication site by
Sept 10, as well, according to instructions you receive by email from the
HICSS office.
PUBLICATION PROCESS
Sep 15
All Authors must submit their Final Papers to the Publication site.
(Author names must have been added, and any required changes made.)
At least one Author of each paper must register for the conference by this
date to ensure publication of their papers in the Proceedings.
Sept 21
The Conference Office will send to you (with a cc to Track Chairs)
names of those Authors in your Minitrack who did not register by Sept 20.
Contact these authors immediately. Papers with no registered authors by
October 15 will be withdrawn from the Proceedings. If you are made aware
of extenuating circumstances, you must let hicss@hawaii.edu know before
Oct 15.
Oct 1
Submit a one-page Introduction to your Minitrack, following
instructions on the Peer Review site.
Oct 15
Papers with no registered authors are withdrawn from the Proceedings.
You and the authors will be immediately notified of the withdrawal.
Withdrawn papers will not be scheduled for presentation nor noted in the
program. This is an important element in your being able to manage your
minitrack on site.
Nov 1
Submit Best Paper Nominations to hicss@hawaii.edu
Submit the Presentation Order for your sessions to hicss@hawaii.edu
