HICSS-44 SCHEDULE FOR MINITRACK CHAIRS
Solicit Papers Now
Prepare both paper and electronic versions of your Minitrack CFP. This document should explain in detail the scope, purpose, and emphasis of the Minitrack. Be sure your CFP refers to the conference website, so that authors can see the contents of the entire conference. If you set up a website for your Minitrack, please send the URL to the HICSS office hicss@hawaii.edu so that it can be included with the description of your Minitrack on the HICSS website. Also, please remember to put in a hotlink back to the HICSS website http://www.hicss.hawaii.edu in your electronic CFP.
The quality of your Minitrack is directly related to the effort you put into this first step.
SUBMISSION PROCESS
April 15 – June 15
Abtracts are encouraged but not required. Authors who submit an abstract to you should be given guidance to make their paper more likely to be accepted. Tell them if you want them to re-direct or re-focus part of the manuscript to deal with certain issues. Abstracts can be useful to you in several ways:
They give you an early indication of the topics of manuscripts that you will be receiving – which areas of interest will be covered, and which will not. This is much better than finding out in June, when it will be very difficult – if not impossible – to secure additional manuscripts.
They can show if you have inadequate coverage in a particular area. You can send out personal messages to those working in a particular area requesting a manuscript for consideration. Tip: Use some combination of personal notes, e-mail, and fax, as well as broader distribution mechanisms, including IS World if you are a member.
Authors submit papers for review in publication format to the Peer Review site, according to the instructions posted on the HICSS web site. Author names cannot be included on this initial submission.
REVIEW PROCESS
June 20 – August 31
Assign Reviewers to each submitted manuscript. Designate three (3) reviewers for each manuscript, in addition to yourself. Reviewers post their review and evaluation on the Peer Review site as soon as possible, but no later than Aug 1.
Aug 1
Reviewers must post their evaluation to the Peer Review site. Follow-up at this stage is cumbersome, and often not effective.
August 15
Decide A or AM or R for each submission. You must use the Peer Review site to record your decisions. You may also use personal email, if you wish, to inform individuals. The Peer Review Site will notify all authors of posted decisions by this date.
August 31
Manuscripts that have been "conditionally accepted" (A-M or Accepted with Mandatory Changes) must be re-submitted by the authors to the Peer Review Site by August 31. Check the site frequently and make your Final Decisions. Notify these authors of Final Acceptance or Rejection immediately, and also change from A-M to A to indicate the Final Acceptance on the Peer Review site.
PUBLICATION PROCESS
Sep 15
All Authors must submit their Final Papers to the Publication site. (Author names must be added for every paper.)
At least one Author of each paper must register for the conference by this date to ensure publication of their papers in the Proceedings.
Sept 21
The Conference Office will send to you (with a cc to Track Chairs) names of those Authors in your Minitrack who did not register by Sept 20. Contact these authors immediately. Papers with no registered authors by October 15 will be withdrawn from the Proceedings. If you are made aware of extenuating circumstances, you must let hicss@hawaii.edu know before Oct 15.
Oct 1
Submit a one-page Introduction to your Minitrack, following instructions on the Peer Review site.
Oct 15
Papers with no registered authors are withdrawn from the Proceedings. You and the authors will be immediately notified of the withdrawal. Withdrawn papers will not be scheduled for presentation nor will they be noted in the program.
Nov 1
Submit Best Paper Nominations to hicss@hawaii.edu
Submit the Presentation Order for your sessions to hicss@hawaii.edu